Close this search box.

5 Tips for Dealing with Employee Departures

Employees watching a colleague pack up and leave the office.

Does Your Business Have a Plan in Place for an Employee Departure?

I read a sentencing brief recently that included a laundry list of fraudulent actions an employee engaged in that eventually led to their termination and criminal prosecution. While the employee’s actions were astounding, the level of access they still had in the organization following their termination was even more astounding. After they were terminated, they were still able to remotely access sensitive corporate resources and used that access to delete files to try and cover their tracks. 

Here are 5 steps to have a place to ease the transition of an employee departure.

  • Have a plan in place- this seems like an obvious one but so many organizations fail to have a plane in place and determining on the circumstances you may not have much notice when an employee resigns. If you receive employees’ notice you need to have an exact final date of employment and determine if this goes against their existing contract, verify if they have existing vacation time. While working at your company the employee may have learned trade secrets and you want to ensure your intellectual property is secure with a signed nondisclosure agreement.
  • Don’t leave your staff in the dark. Provide relevant and necessary information. Anytime an employee departs it can cause the rumor mill to stir up and cause some employees to feel uneasy about their position within the company. To help keep your employees calm in confident let them know how you will manage their workload and the plan moving forward
  • Make sure your IT department is notified. This is HUGE! No matter the circumstances of an employee departure you need to notify your IT department or IT partner to ensure your data/company is protected. Be sure that all passwords have been changed. If the employee is using a personal device ensure all data has been removed. If they are using provided technology ensure these have been returned. If your building is protected with door access ensure your security has been notified and this employee removed.
  • Update company literature to remove the employee. This can include any letterheads, website pages, organization charts, and any company brochures.
  • Conduct an exit review with the employee and thank them for their contributions. If you are able to it’s always important to learn from their departure and see where you can improve the workspace for your current employees.

How could this have been prevented? In the same way that a company would have plans to onboard a new employee, they should also have detailed plans to offboard an employee. This results in a consistent process that ensures an employee’s network access is removed at the time of their departure. 

Each organization will have a different set of offboarding steps required, but the basics would be the same throughout. Has physical and remote access been disabled? Has company data been removed from personal devices? Is there data and emails that need to be retained or reviewed? Who should be notified of the termination? 

Having these detailed steps in place, and following them on a consistent basis, ensures that the organization is diligent in protecting against rogue actions by former employees. 

Corsica Technologies
Corsica provides personalized service and a virtual CIO (vCIO) who serves as a strategic advisor. When it comes to the complex integration of solutions for IT and cybersecurity, the whole is greater than the sum of its parts. We offer cybersecurity solutions, managed services, digital transformation, resale services, and one-off technology projects. Corsica unifies any combination of these services into a complete, seamless solution.

Related Reads

Business wifi solutions and problems - Corsica Technologies

Business WiFi Solutions: Fixing Common Issues

Wifi solutions can cause headaches for IT. Along with IT services, wifi is essential to support the business, yet it often suffers from various issues. Dropped connections, low signal strength, and interference directly hamper employee productivity—making reliable wifi a business-critical

Read more
Cloud Cost Optimization - 4 Strategies to Win - Corsica Technologies

Cloud Cost Optimization: 4 Strategies To Win

Cloud is all the rage in IT infrastructure—but it gets expensive. Fast. If you don’t break out of legacy thinking, you can lose your shirt on cloud systems. That’s the case whether you’re managing those systems in house or outsourcing

Read more

Sign Up For Our Newsletter

Stay up-to-date on the Managed Services and Cybersecurity landscape, and be the first to find out about events and special offers.